The tone of your separation letter should be firm and not unkind, but at the same time you should not include any tone of apology (unless of course you're downsizing, which is a different case). This may include a probationary period, a written warning form or even losing certain employee freedoms. Since law will force you to give the reason anyway, you might as well include it the termination notice.

With the knowledge you gained in Step 1, you can now ask intelligent questions of the Human resources department and figure out how to best apply/bend the rules to separate your problem worker. You are receiving this notice to notify you that your employment with (firm name) has been fired effective (include date here). Therefore, it is important for you to either get a problem employee in shape or to fire him or her before it leads to more problems. Tips for Writing an employee termination Notification. Sample Separation Memorandum for Disposition Offers Suggestions for Difficult Separating. This gets rid of unfair treatment from one employee to the next and creates continuity when separating an employee. Therefore, this is a substantial step in the lay off process and you should prepare well-thought out questions. You must not only give the employee warnings but he or she should recognize them. Whatever mantra you tell yourself, you are running a company and if a jobholder hinders your performance and service level, then you're doing yourself a disservice by keeping them in a job. Then you can use that sample notification each time you need a good one when making a terminating for cause. Thus, the first sentence states the purpose of the notice. Your terminating workers manual should include templates that you can change to suit the needs of your specific firm.